How To Find A Virtual Assistant In The Philippines

Traditionally, virtual assistants were self-employed people with key skills who specialized in doing specific tasks. However, as the virtual assistant industry grew, you now have virtual assistant companies that provide you with virtual assistants for a range of services like:

--> Customer support
--> Administrative tasks
--> Social media marketing
--> Data entry and management
--> Accounting and bookkeeping

Whether you plan on hiring a single virtual assistant or you build an entire team of virtual staff to work grow your business, outsourcing members can significantly increase your productivity and business growth. The powerhouse in the outsourcing industry today is the Philippines, so, expect that the VAs you'd hire can surely help you as a business owner regardless if you are in the United States, Australia, United Kingdom, or almost anywhere.

Here, we have got you covered with the specific details that you need to find and hire a VA in the Philippines:

1.  Where to find virtual assistants in the Philippines?
2.  What are the steps in hiring a virtual assistant?
3.  How much to pay for a virtual assistant?
4.  How to transfer money to the Philippines?
5.  When should you hire a virtual assistant?
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Where can I find Filipino virtual assistants?

Where To Find Virtual Assistants in the Philippines?

There are several job boards available online that will help you in outsourcing the Filipino virtual assistants.

The well-known and reliable sites that we have listed down have everything that you need for a VA in the Philippines, whether a freelance, part-time, full time or a project manager, administrative worker, data entry specialist, social media manager, etc.
Learn more
where to find a pinay vasteps to find a va in philippines
filipino virtual assistant review

What Are The Steps In Hiring Virtual Assistant In The Philippines?

To help you organize the hundreds of job applicants in your chosen job board, we composed a 5-step process that will help you hire a virtual assistant easily.

Pro tip: select the first 10% of the applicants to prevent yourself from getting overwhelmed by the hundreds of job seekers.
Learn more
How much is a virtual assistant in the Philippines?

How Much To Pay For A Filipino Virtual Assistant?

The online platforms mentioned above will require you to create criteria to determine your virtual assistant's salary, such as:

--> Job description
--> Years of experience
--> Skillset

Best Company and Best Rates - See Here
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how much to paypay a va
What is the best way to send money to the Philippines?

How To Transfer Money To The Philippines?

Money transfers may cost you a lot, especially when linked to job boards. Here are some cheap transaction rates that you can choose as an alternative:
Learn more
Where can I find Filipino virtual assistants?

Why Hire A Virtual Assistant From The Philippines?

First of all, hiring locally might be too expensive for you especially if you are on a tight budget. 

Obviously, the basic salary is not the only thing that you need to pay for, you have to add up things like employment taxes, benefits, allowances, office space, etc.

So, why hire from the Philippines and not from the United States?
Learn more
va payment

Where To Find Home Based Virtual Assistants in the Philippines?

There are several job boards available online that will help you in outsourcing the Filipino virtual assistants.

The well-known and reliable sites that we have listed down have everything that you need for a VA in the Philippines, whether a freelance, part-time, full time or a project manager, administrative worker, data entry specialist, social media manager, etc.

There are several job boards available online that will help you in outsourcing the Filipino virtual assistants.

The well-known and reliable sites that we have listed down have everything that you need for a VA in the Philippines, whether a freelance, part-time, full time or a project manager, administrative worker, data entry specialist, social media manager, etc.

1. Onlinejobs.ph
Onlinejobs.ph is currently the largest site for Filipino applicants who seek to work remotely. You can easily find a wide variety of skills available for a virtual assistant on this site whether it is for graphic design, administrative post, writing, web development, social media marketing, digital marketing, real estate VA, editing, etc.

Onlinejobs.ph allows you to have a free account as an employer or business owner to see job posts and job applications to give you an idea of how it works. However, it has limited offers - you cannot see applicant information or communicate with them until you upgrade your account that costs $69 for premium and $99 for pro versions per month.

To easily search your ideal virtual assistant, you can do search filters. The commonly used filters by employers are the "Resumes updated last month" and "Strong English writing skills."

2. Upwork (Elance-Desk)
Upwork is another outsourcing company which is formerly known as Elance-oDesk. This is a global freelancing platform that most independent and professional Filipino virtual assistants find a remote job from developers and development agencies, to designers and creative agencies, copywriters, executive assistant, customer support representatives, marketers, social media campaign managers, and more.

Once you have signed up an account as an employer or a business owner, you can easily start a job post, write your own job description, review matches, interview via chat or video, and engage your preferred candidate. Upwork offers simplified global payments by delivering payments to virtual assistants over 170 countries with an invoice and reporting. You can choose to pay via MasterCard, American Express, PayPal, or Discover that are most subject to a 3% processing free.

3. Indeed
As an employer or business owner, you can create an account, company page, or job posts listings for the Philippines in Indeed. It also provides you screening tools for you to use during the application process such as screener questions, phone screen tools, and assessments, and of course, you are freely allowed to use your own screening tools if you desire to do so.

Job applications are directly sent to your dashboards or through e-mail and other virtual communications with job seekers through phone interviews, virtual meetings, and video interviews. They also make it easy for you to search resumes, job titles, or skills through Indeed Resume, a feature that will limit search results on the website considering that it has thousands of job seekers available.

4. Virtual Staff Finder
This "Virtual Assistant Match-Making" site has been an outsourcing company in the Philippines for 10 years that currently helps foreign employers in finding general virtual assistants, telemarketers, project management services, content writers, lead generation, web marketers, bookkeepers, web developers, and more.

For payments and training, they give you the freedom to choose on your own depending on what works best for you and the selected job seeker. Moreover, they give discounts to their returning clients. Also, they have a 10-day guarantee promise in offering you the job seekers or candidates based on your required skill set.

What is the best practice and  The Steps In Hiring Virtual Assistant In The Philippines?

va working
To help you organize the hundreds of job applicants in your chosen job board, we composed a 5-step process that will help you hire a virtual assistant easily.

Pro tip: select the first 10% of the applicants to prevent yourself from getting overwhelmed by the hundreds of job seekers.

1. Write A Good Job Post
To attract more job applicants, a good template for a job post will be a good advantage for you.

First, write an interesting and captivating title that will get their attention while scrolling through.

Second, write an introduction to your company to help them have an idea of who you are as a company and what your company cultures are.

Third, write down what you are looking for in your ideal virtual assistant, make sure to write down realistic qualifications and responsibilities.

Fourth, state the benefits that the hired applicant can get in working for you. In that way, they will be interested and motivated to stay in your firm or business.

Lastly, list the important details that you need - working day and hours, salary, type of employment (part-time, full-time, and freelance), contact information, etc.

2. Application Review
After submitting a job post, make sure that they have written all the things that you instructed in your job post. That will help you know if they can follow instructions well and clear.

Another thing, their reply will let you know how fluent they are in the English language. If grammar fluency matters to you, eliminate the applicants who don't possess this skill.

Lastly, pick the applicants who have surreal skills and not those unfit for your job description. Avoid applicants with long and trendy skills that seem so impossible for them to do everything.

3. Test the Applicants
This is for the chosen applicants who made it through the application review.

In this step, let them know that they have passed the initial review and give them a screening test through a Google form to know more about them - complete name, birthdays, social media profile (Facebook, LinkedIn, Instagram), expected salary, and available start date. In this test, you can also give them a typing test with a screenshot as the verification, a speed test with a screenshot as the verification, and let them state the reason why they should be hired.

Reject the applicants who do not follow the instructions carefully or have unrealistic salary expectations.

4. The Interview
After they have completed successfully the screening test, immediately schedule them for a Skype interview, either via chat or video.

Pro-tip: Filipinos are shy and camera conscious so, better yet have a chat interview first to build up their confidence and comfortability with you.

Chat
For a chat interview, ask the candidates the same questions and spend a maximum of 30 minutes per applicant. Applicants who cannot complete or answer the questions very well shall be eliminated, especially if customer service or customer support is the main element of the job.

Video
A video interview should be your final step in screening the applicants. In this part, arrange a Skype video interview with the top chosen candidates and spend some time getting to know them and how they expect you to be.

At this point, you should be looking for job applicants who are the best fit in your company; know their culture and work ethics. Also, you should know the red flags in them by looking into who exaggerated their resumes or who may have lacked in the needed qualifications.

Here are some interview questions that you can follow during your interview process:

a. When was your last job and what were the dates you were employed?

b. Why did you leave that job?

c. What were your experiences as a VA?

d. What are your hobbies?

e. What are your strengths and weaknesses?

f. Where do you see yourself in the next five years?

g. Why should we hire you?

h. How do you handle stress and pressure?

i. Tell us more about your personal life

5. Final Hiring
After you have chosen the best applicant for your job position, immediately email them and let them know why you have chosen them. Also, attach in the email the salary details, payment terms, number of hours and days that they should be working, and the benefits that they can get from your company. Also, if applicable to your company or business, let them sign a short employment contract listing.

What Salary Or Hourly Rate To Pay For A Filipino Virtual Assistant?

The online platforms mentioned above will require you to create criteria to determine your virtual assistant's salary, such as:

Job description
Years of experience
Skillset
According to the Philippines' top online job board, Onlinejobs.ph, this is the updated average monthly salary guide for every virtual assistant depending on their skills:

1. Customer support: $710

2. Graphic Designer: $640

3. General Virtual Assistant: $510

4. SEO Expert: $600

5. Copywriter: $830

6. Web Designer: $650

7. Video Editor: $650

To make it easier to formulate a rating of your own future Virtual Assistant, this what the average Filipino has to spend or their cost of living (including the basic utilities needed in order to function well as a VA):

Internet Connection: $40 to $100
Electricity: $54 to $150
Food: $100 to $180
Rent: $150 to $300
Computer (one time cost every 3 years): $360 to $1000
Laptop (one time cost every 3 years): $500 to $1200
Incentives that you can offer for your Filipino virtual assistants (VAs):

Offer 13th-month pay
Give paid holidays or travel perks
Birthday leave
Give bonuses or raise their salary according to their performance

How To Send Your VA Money To The Philippines?

va in philippines
Money transfers may cost you a lot, especially when linked to job boards. Here are some cheap transaction rates that you can choose as an alternative:

1. Transferwise
Depending on the route, this service charges the smallest amount ranging from 0.5% to 2% per transaction. This will allow you to transfer money through different money remittances centers and other banks in the Philippines.
2. Payoneer

Payoneer is also an easy-to-use service since it doesn't matter if the recipient has a Payoneer account or not, you can just transfer money via bank transfers for lower fees, especially for their high-earning customers. Payoneer also offers a $50 bonus if your recipient receives $100 through this service

3. PayPal

An advantage of Paypal from other money transfer services is it is commonly used across the globe and is suitable for mobile users. It usually has a fee of $2.%9 to 3.5% for transactions. Also, you can use your own Paypal account in purchasing online, too through debit card or credit card.

Why Take-on A Virtual Assistant From The Philippines?

First of all, hiring locally might be too expensive for you especially if you are on a tight budget. Obviously, the basic salary is not the only thing that you need to pay for, you have to add up things like employment taxes, benefits, allowances, office space, etc.

So, why hire from the Philippines and not from the United States?

1. Filipinos are fluent in English
English is considered to be the second language in the Philippines, it is being taught in school as early as pre-school. If not all, the majority of Filipinos can speak and understand English very well compared to other non-English speaking countries like India, China, Thailand, etc. According to Education First's English Proficiency Index (EPI), the Philippines ranked as second of highest English proficiency in Asia and ranked 20th globally.

2. Exchange rates are better
Compared to Europe and the United States, the cost of living in the Philippines in favorably low. The average annual income in the United States costs $60,000 while in the Philippines is only $3,500.

3. Hard-working culture
Filipinos around the world are always been recognized as hard-working in whatever industry they are working in. Their adaptability and resiliency in handling problems or stress are also their greatest strengths. This culture is also an advantage since they can easily adapt to whatever foreign culture their employer might have and importantly, working in a different time zone got no problem with them. Also, Filipinos are tech-savvy which is a great plus in working as a virtual assistant.



Where can I find employees in the Philippines?

  1. Outsourcing to Virtual Assistant Freelancers. Business owners say that it can stressful to hire and train new workers but if you do the process right then you can remove that stress.
  2. Newspaper Philippines Ads. Print and online newspapers have an a good reach in some locations
  3. Trade Publications - if you have a specialty area
  4. Online Job Sites.
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